Pages are one way of organizing and presenting content to intranet users. They're similar to a regular web page.
The Home Page of your intranet is of course a Page. A sample Home Page is shown below, with the Page area outlined in green, surrounded by navigation and other widgets. Learn more about editing your intranet Home Page.
Types of Pages
There are two types of pages: Content pages and Widget pages. Page types can't be changed after they're created, so if you're looking for the most flexibility and future options with a page, choose a Widget page.
Content pages are just regular html pages with text, links, images, etc. This is called static content, as it only changes when you directly edit it. The content runs full-width across the centre of the page. Learn more about adding content to pages.
A Content page can be a single HTML page or it can contain other pages (i.e. sub pages) – allowing you to create an unlimited hierarchy of pages. This capability can be helpful if you’d like to offer a group of users the ability to create and manage a wiki-area on the intranet site.
Widget pages can have both static and dynamic (i.e. automatically updated) content, so they give you lots of flexibility in terms of both layout and function. With widgets, on a single page you can include text and links, plus automatically updated content from other parts of your intranet or external sources such as news or weather - it's a self-updating page!
The Home Page of a site is usually a Widget page. Learn more about the widgets you can add to your Widget page.
Just like Content pages, Widget pages can include Sub Pages to create a hierarchy.
Add a Page
There are two ways to add a Page, depending on whether you're adding a Page or a Sub Page. In both cases, you'll choose either a Content page or a Widget page.
When you add a Page you're just adding it to the intranet - not to the navigation. Learn more about adding to the navigation.
Add Regular Page
Most Pages you'll add to your site will be regular Pages, which are typically linked from your navigation. To add a Page:
- Click the Admin link, top right on your screen
- Click the Assets tab, where you can see the cards for all of the sites in your intranet (note: you may have only one Home site or you many have many sites - either is normal)
- Click the Site Card for the Site where you want to add a Page
- You'll now see the full Site details, including the number of Pages for the Site, as shown in the image below
- Click the + sign to add a Page
- You're given the choice of a Content page or Widget page - note the difference in icons, which always allows you to tell the type of page at a glance.
- Now you'll see the Card for the new page, as shown below. Give your Page a name as well as a description if you'd like (optional; later you can choose to show the description or not). If you want to add content to your Page right away, click Build; if you want to just add the Page and add content later, click Create. Learn more about adding content to Pages.
Add Sub Page
A Sub Page is automatically linked on a Page, and the two are connected. You could create an entire series of Sub Pages which would display at the top of a Page.
The simplest way to add a Sub Page is when you're on the Page, click Toolbox on the right, then click Add Sub Page. You'll be given a choice of a Content or Widget page as above, and can then name your page.
Alternatively, you can also add a Page if you're in the Admin area on the Assets tab, by clicking on the Site Card you want. Click the Pages link below the Site Card, then click the Page Card where you want to add a Sub Page. On the right you'll see menu options shown in the image below. Click Add Sub Page and you'll be given a choice of a Content or Widget page as above, and can then name your Page. You can also click Page Hierarchy to show the relative positioning of Pages.
When you add a Sub Page, the link for it shows below the page's title, as in the image below. There is no way to alter this location, but if you want to have a page link in a different location, you can add a page as described earlier in this article (i.e. rather than a Sub Page) and create a link anywhere on your Page as needed.
Secure a Page
Page Owners have full rights to view, add, edit and delete any content within the Page. They also have management rights to the page (via the Admin link and the Assets tab), and can manage Sub Pages. Permissions for a Page are inherited by the Sub Page.
To assign a Page Owner:
- Navigate to the Page you want to secure.
- Click Toolbox on the right.
- Click Page Admin.
- In the Permissions section, click Page Owners.
- Choose the user(s) or the group(s) who should own the Page.
Move a Page
Sometimes you may want to move a Page to a different area of your intranet, or give it more or less prominence in the hierarchy. There are two ways to move a Page - by moving it to a different Site or by changing its position in the site hierarchy.
Move Page to a Different Site
You might want to move a Page to a different Site if, for example, you built your intranet with only a Home Site, but now you've created a Human Resources Site and a Page belongs there. You can move the Page to a different Site, and all existing links to the Page will remain correct though it now 'lives' in a different location.
To move a Page to a different Site you need to get to the Page Card. The easiest way is to go to the Page, and under Toolbox, top right, click Page Admin to land on the Page Card.
You can also get to the Page Card by:
- Clicking Admin, top right
- Clicking the Assets tab
- Clicking on the appropriate site card (i.e. the site which has the page)
- Clicking the Pages button for that site
When you have the Page Card, mouse over it and you'll see an arrow, top right. Click the arrow as in the image below, and the Page Card will flip to reveal all of the sites of your intranet.
Click the small black triangle to reveal all of your intranet's Sites, and click the Site where you want the Page to go. Once you choose the destination Site, the Page will immediately move to that Site and the display will show you all of the Pages for that Site. Note that since all Sites are provided as choices - including the current Site - if you choose the current Site no action will be taken.
Change Page Hierarchy
It's easy to move a Sub Page up in the hierarchy so it becomes a Page, or vice versa.
When you're viewing all of the Pages for a site (i.e. after clicking Admin top right, then clicking the Assets tab and the Card for the Site you want), you'll see two icons top right. Clicking the icon with the larger squares shows the page hierarchy, where you can drag and drop pages to the desired location. Clicking the icon with small squares shows the view of Page Cards.
A couple of things to keep in mind when you change the page hierarchy:
- Sub Page permissions and access are inherited from the parent Page, so moving a Page down to a Sub Page will automatically change its permissions to that of the Page.
- If you re-order Sub Pages in the hierarchy, the change won't be reflected in their display order on the page, as Sub Pages are always displayed alphabetically. Instead, to change their order you can add numbers to their title (e.g. 1-Introduction, 2-Developing Policies).
Delete a Page
When you no longer want users to be able to access a Page or its content, you can delete it. Deleting a Page is very straightforward. Get to the Page Card as noted above, by either clicking Toolbox > Page Admin or by clicking the Admin link and going to the Site then clicking its pages button.
Once you see the Page Card, mouse over it top right to reveal the trash can. Click the trash can and you'll be asked to confirm whether you want to delete the Page as well as any Sub Pages. Click Delete and the Page will disappear (note: this can't be undone).
Note that when you delete a Page, if it was added as the category Page to a menu it will automatically disappear from the menu, but if it was added as a link to the menu it will have to be manually removed.